Vacancy Type




Our reference



£24 p/h Ltd

Start date


Role Description

We are now recruiting for a number of  experienced Document Management Supervisors for long term contract roles, working for our client, a leading oil & gas engineering contractor based in Surrey.  Previous experience in a similar role within the oil & gas industry is essential for this position. 

Job Description:

Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project. Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project. Guides and supervises personnel in the setup and execution of document management processes and systems. Collaborates within the department, and the Client and customer, to ensure work processes are aligned with project processes and contractual requirements. Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing.

  • Implements and executes the Document Management strategy and plan in support of the scope of work and the specific project needs and goals.
  • Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused at aiding project goals and objectives.
  • Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work.
  • Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data.
  • Proficient in Engineering Document distribution management.
  • Proficient in Supplier Document distribution management.
  • Define and develop Project Document reports and statistics.
  • Work within an integrated, multi-location, Document Management team.
  • Communicates regularly with Document Management employees in various global offices by use of briefing sessions to share knowledge, best practices and lessons learned.
  • Ensures the correct implementation, utilization, maintenance and use of the Document Management processes, systems, tools e.g. IPMS, Documentum, SharePoint etc.
  • Understand limitations of the systems and adopt necessary changes to work practices and works with IM/DM manager to improve the service.
  • Production and update of Master Document Register.
  • Manage development and update of Distribution Matrix
  • Production and update of Supplier SDRL/SDLs within Project EDMS
  • Operate Document Request for Release process.
  • Contribute to the development and training of global document management personnel.

Experience/Technical Skills:

  • University degree qualification or equivalent oil and gas industry experience.
  • 6-10 years of experience in the process plant industry Document Management or related industry (5 of which at supervisory level).
  • Knowledge of EDMS systems & Electronic Document Imaging Technology (Documentum/IPMS - advantage) and computer technology.
  • Knowledge of SharePoint an advantage
  • Knowledge of Information Management systems and Philosophies an advantage.
  • Knowledge of process plant documentation.
  • Good communicator and motivator.
  • Development of procedures and work processes.
  • Awareness of Regulatory Authorities requirements.

Job Details:

Start date: ASAP

Rate: £24 p/h Ltd.

Working hours: 40 hrs per week

Location: North Surrey

All applicants must be eligible to live and work in the UK. 


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